6 Best Sports Club Administration Software (2026)

Search for sports club administration software and most results redirect you to fixture apps and training-schedule tools built for coaches — not the treasurer, secretary, or chair actually running the committee. That’s a real gap. Administering a club — keeping the membership register current, chasing subs, tracking who holds which committee role and whether their safeguarding paperwork is still valid, and getting an AGM properly minuted — is a genuinely different job from filling in a team sheet on Saturday morning. Most “club management” software treats it as an afterthought bolted onto a scheduling app, or skips it entirely.

This guide compares six platforms specifically on that job: TidyHQ, AssoConnect, Kalisport, Clubforce, Thrive4 (formerly LoveAdmin), and BeeNet. Every figure below comes from each vendor’s own pricing or feature page, current as of August 2026, and we say so plainly whenever a claim couldn’t be confirmed there. None of the six covers a club committee’s full administrative load — BeeNet included, and its biggest gap for this exact search is stated in its own section rather than buried in a footnote.

What sports club administration software should cover

A team-scheduling app and a committee’s administration platform solve different problems, even when a vendor markets both under one name. Before comparing tools, separate what the paperwork side actually needs:

• A membership register that tracks renewals, not just signups. A spreadsheet can hold names; it can’t tell you who lapsed three weeks ago without someone checking manually.
• Subs and dues administration. Does the platform take the payment itself, or does it just track who owes what while the treasurer chases people by text? Both are legitimate answers, but they’re different products.
• Committee and volunteer roles with real permissions. As volunteers rotate season to season, can the platform tell who currently holds which role — and does the treasurer need full access to every safeguarding file to do their job?
• AGM and meeting records. Agendas, minutes, and a record of who voted for what. Minute-taking by memory is how committee disputes start.
• Volunteer compliance paperwork. Policy sign-off and code-of-conduct acknowledgment, at minimum. Tracking when a coach’s background check needs renewing is the harder ask — as you’ll see below, it’s a gap in this entire product category, not just one vendor.
• Data protection for the club’s own records. GDPR retention rules apply to committee minutes and former-member files, not just player data — where that data is actually hosted is worth checking directly rather than assuming a compliance badge covers it.

The 6 best sports club administration software options in 2026

1. TidyHQ

TidyHQ is the clearest fit for the committee-governance side of this category among the platforms we checked. Its free Starter plan is genuinely unlimited on contacts and membership levels (a 3% + $0.20 transaction fee applies if you take payments through it), and the paid Pro plan runs $69/month or $690/year (roughly £49/€59 monthly, or £490/€590 annually), which drops the payment-processing fee to 1% + $0.20 and — notably for this article — adds “committee roles and per-app permissions.” TidyHQ also ships a dedicated Meetings app alongside Contacts, Communicate, Finances, Tasks, Memberships, Events, and Storage, which is the closest thing to built-in AGM/minutes support found among the vendors compared here. An Enterprise tier (branded TidyConnect, custom-quoted) is aimed at state sporting bodies, national associations, and federations, and adds “compliance and accreditation tracking” and project tracking on top.

Best for: committees that specifically want role-based permissions and a meetings/minutes workflow inside the same tool that holds the membership register — the strongest single-vendor match for the administration angle in this comparison.

2. AssoConnect

AssoConnect is a French general-purpose association-management platform — not football- or sport-specific — built around membership, accounting, payments, and communication together, which maps closely onto what a club treasurer and secretary actually do. A genuinely free base tier exists (“offre 100% gratuite”), and paid add-ons are itemized rather than bundled: Paiement at €23/month with no commitment, Comptabilité (accounting) at €23/month, and a Sérénité tier from €28/month on an annual commitment. The published overall range is €19–€335/month depending on contact-list size (up to 5,000 contacts), with roughly a 20% discount for paying annually. Dues and payment collection is a core, confirmed feature.

Best for: French clubs and associations that want membership administration and accounting handled by the same platform — its own AGM/committee-role tooling isn’t itemized on the pages we could confirm, so verify that specific need directly before committing.

3. Kalisport

Kalisport is a French sports-club administration tool built around “gestion des adhérents” (member management), accounting, and online payment, and it carries the most explicit compliance claim of any vendor in this comparison: “Hébergé en France” (hosted in France) and “Conforme RGPD” (GDPR-compliant), stated directly on its own homepage. Its free tier is advertised at 0€ with no ads, no commitment, and no time limit — a genuine ongoing plan, not a trial. It also covers convocation (call-up) sending and attendance tracking for events, though we could not confirm pricing depth beyond the free tier: the detailed pricing page returned an access-blocked response when checked, so treat anything beyond “free tier exists” as unconfirmed until you view it directly.

Best for: French clubs where an explicit, on-the-record GDPR/hosting statement from the vendor itself matters as much as the admin features — the strongest compliance-language match here, even though deeper feature detail needs direct verification.

4. Clubforce

Clubforce is an Irish/UK club membership and fundraising platform, priced in both GBP and EUR: Membership at £25/€25 per month, Fundraising at £25/€25 per month, and a Bundle (all-in-one) at £40/€35 per month, all on annual billing. A club website is £99/€100 per year, or included free when bundled with a paid plan — but that’s the only “free” component; there is no genuinely free ongoing tier despite some “start free” marketing language. Its CRM database and secure online payments are confirmed core features, useful for the membership-and-fundraising side of committee work.

Best for: Irish and UK clubs that want membership CRM and fundraising handled together — its AGM, committee-role, or safeguarding-compliance tooling wasn’t itemized on the pages we checked, so this is more a finance-and-membership back office than a full governance platform.

5. Thrive4 (formerly LoveAdmin)

LoveAdmin was, for years, one of the UK’s best-known names literally built around this job — “club administration” was the pitch. That makes what we found worth flagging plainly: LoveAdmin’s own pricing URL now 301-redirects to thrive4.com, operated by “Pay Here Ltd t/a Thrive4” per the new site’s footer. The new homepage publishes no plans, prices, or feature detail — it’s brand positioning only — and a “LoveAdmin v1” login link still exists on the new site, which suggests a transition in progress rather than a completed rebrand. We could not confirm current pricing, a free tier, or any specific administration feature.

Best for: nobody, right now, as a comparison-shopping pick — not because the underlying product is necessarily worse, but because a club can’t budget or plan a season around a platform that currently won’t tell you what it costs. If your club already runs on LoveAdmin, this is worth a direct call to support before renewal, not a decision made from the public site alone.

6. BeeNet

BeeNet is a multi-tenant communication and operations platform for schools, sports clubs, and community centers, and it’s worth being direct about where it stands in this specific list: BeeNet does not collect membership dues. It cannot charge, invoice, or process payments from your club’s own members — full stop. It also has no AGM, voting, or committee-role permission system; multiple committee members can hold admin access to the same organization account, but BeeNet doesn’t model named roles like treasurer, secretary, or welfare officer with distinct permissions the way TidyHQ’s Pro tier does.

Where BeeNet does fit is narrower and specific: its document module distributes files — a safeguarding policy or code of conduct, for example — collects a signed, legally-trackable acknowledgment via e-signature with PDF sealing, and retains it under GDPR rules with folders and versioning. Paired with an exportable audit log, that covers the “get every volunteer to sign off on the policy, and prove it later if a governing body or insurer asks” problem, which sits inside administration even if it isn’t the whole of it. BeeNet is free up to 25 members, then Starter at €49/month (200 members), Professional at €149/month (500 members), or Enterprise at €299/month (unlimited), with a 30-day trial on paid tiers.

Best for: clubs that already have (or are choosing separately) a tool for subs collection and AGM governance, and want a distinct layer for volunteer-policy sign-off, compliance audit trails, and day-to-day parent/player communication — not a replacement for a dedicated administration platform’s finance or governance functions.

Why volunteer background-check tracking sits outside this whole category

One administration task deserves a direct callout, because none of the six platforms above are really built for it: keeping track of when a coach’s or volunteer’s background check (a DBS check in the UK, or the equivalent elsewhere) needs renewing. DBS certificates themselves don’t technically expire, but most sports governing bodies expect clubs to re-check roughly every three years, and the common failure mode is finding out a check has lapsed only after something has already gone wrong — not from an automated warning weeks ahead.

That tracking work is usually handled by purpose-built safeguarding-compliance software (tools like Plinth or Ankored, built specifically around clearance-expiry alerts and compliance dashboards for volunteer organizations), separate from any general club-membership or administration platform. TidyHQ’s Enterprise tier is the one exception found in this comparison — it lists “compliance and accreditation tracking” as a named feature — but the public page doesn’t specify whether that extends to individual volunteer DBS-style renewal dates or stays at a club-accreditation level, so confirm the specific scope before assuming it covers this. For every other vendor above, plan on this being a second, dedicated tool rather than a box any of them tick out of the gate.

Comparison table

Vendor	Committee roles & permissions	AGM / meeting records	Subs & dues handling	GDPR / hosting statement	Starting price
TidyHQ	Yes (Pro tier)	Yes — dedicated Meetings app	Yes, in-platform, 1–3% + fixed fee	Not confirmed on pricing page	Free; Pro $69/mo
AssoConnect	Not itemized	Not confirmed	Yes, confirmed core feature	Implied (French company), not explicit	Free base tier; add-ons from €19/mo
Kalisport	Not confirmed (pricing page blocked)	Convocations/attendance only	Yes, “paiement en ligne”	Explicit: “Hébergé en France,” “Conforme RGPD”	Free tier at 0€
Clubforce	Not itemized	Not evidenced	Yes, confirmed core feature	Not stated	£25/€25/mo (no free tier)
Thrive4 (LoveAdmin)	Unknown — unpublished	Unknown — unpublished	Unknown — unpublished	Unknown — unpublished	Not published
BeeNet	Multi-admin, not role-based	None	None — cannot collect dues	GDPR retention on documents; see security page	Free to 25 members; €49/mo

How to choose sports club administration software for your committee

If your committee’s biggest pain point is chasing subs and reconciling who’s paid, AssoConnect, Kalisport, or Clubforce fit that job directly — pick between them on country/currency and whether you also want accounting bundled in (AssoConnect and Kalisport do; Clubforce leans more toward fundraising). If a documented committee-role structure and an actual AGM/meetings workflow matter as much as the money, TidyHQ is the one platform here that itemizes both. If your club currently runs on LoveAdmin, treat the Thrive4 transition as a live risk to check directly rather than a name to renew on autopilot. And if what you actually need is a compliant way to get every volunteer to sign a safeguarding policy and prove it later — alongside the parent and player communication your club already runs day to day — that’s the specific slice BeeNet covers; it is not a substitute for whichever of the other five handles your subs and your AGM.

Frequently asked questions

What’s the difference between sports club administration software and a team-management app?

Team-management apps (fixtures, line-ups, availability, match results) serve coaches and players around game day. Administration software serves the committee: the membership register, subs and dues, committee roles, AGM records, and compliance paperwork. Some vendors blend both; the six compared above were evaluated specifically on the administration side.

Can sports club administration software run our AGM and record the vote?

Only one platform in this comparison, TidyHQ, itemizes a dedicated meetings feature on its own pricing page, and even that wasn’t confirmed to include formal e-voting or motion tracking — check directly before assuming a platform replaces minute-taking. None of the other five vendors compared here itemize AGM or voting tools on their public pages.

Does sports club administration software collect membership subs automatically?

It varies by vendor, and this is the single biggest differentiator in this category. TidyHQ, AssoConnect, Kalisport, and Clubforce all confirm in-platform payment collection in some form. BeeNet does not collect any payments at all. Always check the actual transaction fee, not just the subscription price — TidyHQ’s fee drops from 3% to 1% between its Free and Pro tiers, for example.

Do we need separate software to track volunteers’ DBS or background-check renewals?

Usually, yes. None of the six general club-administration platforms compared here publish a dedicated background-check-expiry tracking feature (TidyHQ’s Enterprise tier mentions “compliance and accreditation tracking,” but detail wasn’t available to confirm what that covers). Specialized tools built specifically for safeguarding-check tracking exist as a separate category and are worth evaluating on their own if that’s your committee’s specific gap.

Is BeeNet sports club administration software?

Partially, and we’d rather say that plainly than oversell it. BeeNet covers volunteer document distribution, e-signature acknowledgment, GDPR-retained storage, and audit-log export, plus day-to-day club communication — but it has no dues collection and no AGM or committee-role module. For a club whose primary need is finance and governance administration, one of the other five vendors above is the better starting point.

Is a spreadsheet good enough for a small club’s administration?

For a handful of members and one committee member doing everything, often yes — until a second person needs to see the same data, a member disputes when they paid, or a safeguarding audit asks for a paper trail nobody kept. Most vendors above have a genuinely free tier (TidyHQ, Kalisport, and BeeNet all do), so the switching cost is usually lower than committees expect.

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If your committee’s gap is specifically getting volunteers to actually read and sign off on a safeguarding policy — and being able to prove it later — BeeNet’s document and e-signature tools are built for exactly that, alongside the messaging your club already uses to reach parents and players. It’s one option to consider for that layer of the job, not a replacement for whichever tool above handles your subs and your AGM. See how it fits your club on the sports clubs page, or book a demo to check it against your committee’s actual list.

For the compliance side of this same job, see our companion pieces on WhatsApp safeguarding rules for sports clubs and Sports Club GDPR Compliance: France’s 2026 CNIL Audit.