Daycare Sign-In and Sign-Out Sheet

A weekly, one-sheet-per-child attendance record for daycare and child care centers — logging each day’s drop-off and pick-up time, who brought the child in, and who picked the child up. Print one fresh copy per child per week, keep it at the front desk or on a clipboard in the child’s room, and file it with your attendance records once the week is complete.

Many licensing inspections ask to see exactly this kind of daycare sign-in sheet on file for every enrolled child.

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1. Center & Child Information

• Center / daycare name: [CENTER OR DAYCARE NAME]
• Center address: [CENTER ADDRESS]
• Room or group: [ROOM OR GROUP NAME]
• Child’s full name: [CHILD FULL NAME]
• Child’s date of birth: [CHILD DATE OF BIRTH]
• Week of (Monday’s date): [WEEK OF DATE]
• Primary parent/guardian name: [PRIMARY PARENT OR GUARDIAN NAME]
• Primary parent/guardian phone: [PRIMARY PARENT OR GUARDIAN PHONE]

One sheet per child per week keeps the record unambiguous — a shared room-wide sheet makes it harder to prove exactly who dropped off or picked up a specific child on a specific day.

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2. Authorized Pickup & ID Policy

• Adults authorized to pick up this child (in addition to the primary guardian above): [AUTHORIZED PICKUP PERSON NAMES]
• Staff will request photo ID from any adult picking up this child who is not already personally recognized by staff on duty.

List every adult who may collect this child, or write “See enrollment form on file” if the full list is kept elsewhere — either way, staff should be able to find it fast. Checking photo ID for an unfamiliar adult is standard practice at child care centers and is worth confirming as your center’s own written policy; requirements on this point vary by state, so confirm the exact rule with your state’s child care licensing agency.

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3. Emergency Contact

• Emergency contact name: [EMERGENCY CONTACT NAME]
• Relationship to child: [EMERGENCY CONTACT RELATIONSHIP]
• Emergency contact phone: [EMERGENCY CONTACT PHONE]

Use someone other than the primary guardian listed above — the point of an emergency contact is reaching somebody when the first call doesn’t connect.

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4. Health or Allergy Alert (if applicable)

• Allergy or medical alert: [ALLERGY OR MEDICAL ALERT, OR “NONE”]

A fast visual flag for whoever signs this child in or out — not a replacement for the child’s full medical file or emergency care plan.

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5. Monday Sign-In / Sign-Out

• Date: [MONDAY DATE]
• Time in: [MONDAY TIME IN] — Signed in by: [MONDAY SIGNED IN BY]
• Time out: [MONDAY TIME OUT] — Signed out by: [MONDAY SIGNED OUT BY]

“Signed in/out by” is the name or initials of the adult who actually did the drop-off or pick-up that day — not necessarily the primary guardian. Note any exception (a different adult than usual, a late pickup) in Section 10 below.

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6. Tuesday Sign-In / Sign-Out

• Date: [TUESDAY DATE]
• Time in: [TUESDAY TIME IN] — Signed in by: [TUESDAY SIGNED IN BY]
• Time out: [TUESDAY TIME OUT] — Signed out by: [TUESDAY SIGNED OUT BY]

Same fields as Monday — fill in this day’s actual times and who signed.

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7. Wednesday Sign-In / Sign-Out

• Date: [WEDNESDAY DATE]
• Time in: [WEDNESDAY TIME IN] — Signed in by: [WEDNESDAY SIGNED IN BY]
• Time out: [WEDNESDAY TIME OUT] — Signed out by: [WEDNESDAY SIGNED OUT BY]

Same fields as Monday — fill in this day’s actual times and who signed.

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8. Thursday Sign-In / Sign-Out

• Date: [THURSDAY DATE]
• Time in: [THURSDAY TIME IN] — Signed in by: [THURSDAY SIGNED IN BY]
• Time out: [THURSDAY TIME OUT] — Signed out by: [THURSDAY SIGNED OUT BY]

Same fields as Monday — fill in this day’s actual times and who signed.

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9. Friday Sign-In / Sign-Out

• Date: [FRIDAY DATE]
• Time in: [FRIDAY TIME IN] — Signed in by: [FRIDAY SIGNED IN BY]
• Time out: [FRIDAY TIME OUT] — Signed out by: [FRIDAY SIGNED OUT BY]

Same fields as Monday — fill in this day’s actual times and who signed.

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10. Weekly Notes & Sign-Off

• Pickup exceptions this week (late pickup, a new authorized adult used, ID checked, etc.): [PICKUP EXCEPTION NOTES]
• Completed by (staff): [STAFF NAME AND SIGNATURE]
• Director/supervisor review (optional): [DIRECTOR OR SUPERVISOR REVIEW]

A blank week (nothing in the exceptions line) is a good week — this line exists so an unusual pickup doesn’t just live in someone’s memory.

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How to use this template

• Print one copy per child at the start of each week; keep it on a clipboard in the child’s room or at the front desk where drop-off and pick-up happen.
• Have the adult dropping off or picking up sign or initial in person, at the time it happens — not filled in afterward from memory.
• Cross-check any unfamiliar adult against Section 2’s authorized-pickup list before releasing the child, and ask for photo ID if your center’s policy calls for it.
• Keep completed weekly sheets with your center’s attendance records. How long you need to keep them, and whether initials or a full signature are required, depends on your state’s child care licensing rules — check with your state licensing agency rather than assuming a single national rule.
• This template does not replace your state’s official licensing forms or your enrollment paperwork — it is a practical daily-use sheet, not legal advice.