Student Grade Record Sheet

A running record of one pupil’s marks, by subject and assessment period

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How to use this template

• Open one student grade record sheet per pupil per school year, and keep it with that pupil’s file — do not share a sheet across pupils or across years.
• Before entering a single mark, fill in Section 2 with the marking scale in use and the pass mark for that scale; a column of bare numbers is unreadable a year later without it.
• Record every mark under the assessment period it belongs to, together with the weight or coefficient it carries toward that period’s average.
• Add a short note next to a mark only when it explains something the number alone cannot — a missed assessment, a retake, a moderation adjustment.
• Recalculate the running average as each new mark is added rather than only at the end of the period, so an entry error is caught early.
• Restate the weighting and the scale in the end-of-year summary (Section 6), even though both are already recorded in Section 2 — a summary read on its own should still be checkable by anyone.
• If the school changes marking scale mid-year, note the change and the conversion used rather than mixing two scales silently on one sheet.

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Section 1: Pupil and class identification

School name: [SCHOOL NAME] Pupil full name: [PUPIL FULL NAME] Pupil ID (if used): [PUPIL ID] Class / level: [CLASS OR LEVEL] School year: [SCHOOL YEAR] Teacher name: [TEACHER NAME]

Identifies whose record this is, and for which class and year. Complete this section before any mark is entered.

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Section 2: Marking scale in use

Scale type: [SCALE TYPE] If “Other”, describe the scale: [OTHER SCALE DESCRIPTION] Pass mark on this scale: [PASS MARK]

This is the section most grade sheets skip, and the one that makes a sheet unreadable later: a bare mark means nothing without the scale and the pass mark it was set against. Fill this in once, at the top, before recording any mark.

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Section 3: Assessment period 1

Subject: [PERIOD 1 SUBJECT] Assessment name: [PERIOD 1 ASSESSMENT NAME] Date: [PERIOD 1 DATE] Mark: [PERIOD 1 MARK] Weight / coefficient: [PERIOD 1 WEIGHT] Note: [PERIOD 1 NOTE]

Shows one row as a model. Repeat the same six fields — subject, assessment name, date, mark, weight, note — on a new line for every additional subject or assessment recorded during this period.

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Section 4: Assessment period 2

Subject: [PERIOD 2 SUBJECT] Assessment name: [PERIOD 2 ASSESSMENT NAME] Date: [PERIOD 2 DATE] Mark: [PERIOD 2 MARK] Weight / coefficient: [PERIOD 2 WEIGHT] Note: [PERIOD 2 NOTE]

Same six fields as Section 3, for the second assessment period of the year.

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Section 5: Assessment period 3

Subject: [PERIOD 3 SUBJECT] Assessment name: [PERIOD 3 ASSESSMENT NAME] Date: [PERIOD 3 DATE] Mark: [PERIOD 3 MARK] Weight / coefficient: [PERIOD 3 WEIGHT] Note: [PERIOD 3 NOTE]

Same six fields as Sections 3 and 4, for the third and final assessment period of the year.

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Section 6: End-of-year summary

Per-subject average(s): [PER SUBJECT AVERAGES] Overall average: [OVERALL AVERAGE] Weighting used (restated): [WEIGHTING RESTATED] Scale and pass mark (restated): [SCALE AND PASS MARK RESTATED]

Restate the weighting and the scale here even though they already appear in Section 2 — this section is what most people read a year later, and it should be checkable without the rest of the sheet.

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Section 7: Signatures

Teacher signature: [TEACHER SIGNATURE] Date: [TEACHER SIGNATURE DATE] Parent acknowledgement (where used): [PARENT ACKNOWLEDGEMENT NAME] Date: [PARENT SIGNATURE DATE]

Parent acknowledgement is optional and only needed where the organisation’s policy asks a parent or guardian to countersign the completed record; leave both parent fields blank otherwise.